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HomeHomework Helporganizational-managementImportance and Roles of Secretariat

Importance and Roles of Secretariat

The importance of secretariat lies in its role of providing support to the manager or the organization as a whole, including tasks such as maintaining records, receiving and sending communications, organizing appointments, and managing office operations, ultimately saving time for the manager to focus on strategic operations and decision-making.

beginner
2 hours
Organizational Management
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Overview

The secretariat plays a fundamental role in the functioning of organizations by providing essential administrative support, facilitating communication, and ensuring coordination among various departments. Their responsibilities include record-keeping, organizing meetings, and disseminating informati...

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Key Terms

Secretariat
An administrative body that manages operations and communication within an organization.

Example: The secretariat of the United Nations handles international communications.

Administrative Support
Assistance provided to ensure the smooth operation of an organization.

Example: Administrative support includes scheduling meetings and managing documents.

Coordination
The process of organizing different elements of a complex body or activity.

Example: Coordination among departments is essential for project success.

Documentation
The act of creating and maintaining records of activities and decisions.

Example: Proper documentation helps in tracking progress and accountability.

Communication
The exchange of information between individuals or groups.

Example: Effective communication is key to a successful secretariat.

Meeting Organization
The process of planning and arranging meetings.

Example: The secretariat is responsible for organizing quarterly meetings.

Related Topics

Organizational Structure
Understanding how organizations are structured and how roles are defined.
intermediate
Project Management
Exploring how secretariats support project management through coordination and documentation.
intermediate
Effective Communication
Learning about communication strategies that enhance organizational effectiveness.
intermediate

Key Concepts

administrative supportcommunicationcoordinationdocumentation